Use Gmail To Save and Send Canned Email Responses
Ever wish you could send a canned response from your Gmail account with just a click or two?
I have. I get anywhere from 5 to 10 emails a day from people asking me whether I accept guest blog posts. At first, I wrote a personalized note with a link to my guest post guidelines. But this quickly grew impractical.
Then I tried saving a generic email in my drafts folder. But this involved opening multiple tabs and didn’t save much time.
Today, I discovered a feature within Gmail that allows you to insert canned responses into your email with a single click. And installing it couldn’t be easier.
How To Install Canned Responses in Gmail
First, sign into Gmail. Then click the gear icon on the right-hand side, and select “Settings” from the drop-down menu.
On the Gmail Settings page, click the “Lab” tab. Then type “canned responses” into the search box. Canned Responses will appear under “Available Results.” Click “Enable,” then click “Save Changes.”
Once you click “Save Changes,” you’ll be taken back to your inbox. It’ll look exactly the same. But if you click “Compose Mail,” you’ll see a new option that says “Canned Responses.”
To save a canned response, type it in a new email. When you’re done, click “Canned responses,” then click “Save New Canned Response.” A pop-up window will appear, asking you to name your new response.
When you save your canned response, it will appear three times: under Insert, Save and Delete. This confused me at first, because it looked like those options were grayed out. But you simply choose the response under the function you want to perform. So to insert the “Guest Blog Guidelines” into an email, I’d just click the first instance of the name, under “Insert.”
That’s it! You can use this tool to send guest blog post guidelines as I do, respond to frequently-asked questions, or anything you wish. If you found this step-by-step tutorial helpful, please share it with others.
What are YOUR favorite Google Labs features? Let me know in the comments section.
3 Responses to Use Gmail To Save and Send Canned Email Responses
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If you’re sick of typing out the same reply every time someone emails you with a common question then “Gmail canned responses” could be an enormous help, you can open that same message and send it again and again. That saves your valuable time.
Thanks for the detailed tutorial. I shared.
I usually use Gmail, but I wasn’t aware of this feature up to know. Even though I like to write customized emails, this method is great were the time is an issue.
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This is great! I’ve been wishing there was a feature like this for Google. Thanks for the info.